DOCUMENT STORAGE

Keeping your Will safe, and up-to-date

Where should I keep my Will?

Your Will ensures your estate is distributed according to your wishes. Therefore, it is a precious legal document that must be kept safe. Documents kept at home are easily lost or misplaced; especially if you move house. Moreover, there is a considerable risk of accidental loss, burglary, destruction by fire, flood or tampering over the many years it is likely to be stored for. As a result, your efforts will have been in vain and your estate will be subject to the rules of intestacy.

To overcome this problem, we provide a state of the art document storage facility. We also provide our clients with storage certificates, enabling them to notify their family where the Will is being kept so that your executors can get fast access to it when required. We are then on hand to help guide them through the legal maze of Probate, if required.

What are the benefits?

PEACE OF MIND

Wills can go missing or become damaged over the years. By using our storage service, you will have the peace of mind that your Will is stored in a secure, waterproof and fireproof storage facility. Also, all documents are full insured against any loss for up to £2,500,000.

FREE UPDATES

Clients’ circumstances can change over the years. They may get married, divorced, move house, have children or grandchildren. When you have your Will stored with us, you will benefit from free updates. So whenever your situation changes, you only have to come back to us so that we can discuss your new circumstances, and update your Will as necessary. We will also contact you every 4 years to review your documents.

 

NATIONAL WILL REGISTER

We will register your Will on the National Will Register free of charge (usually £30 per Will). This is something that should be done every time somebody makes a Will, as it will ensure that the document can always be found.

STORAGE CERTIFICATES

We will provide you with storage certificates for both yourself and your executors. This will confirm that we have got the original Will, and will also detail how you or your executors can access it when required.

COPY OF THE WILL

We will provide you with a copy of your Will to keep at home for your own personal records. This would allow you to refer back to the contents of your Will; especially if you are considering making changes to it.

FLEXIBILITY

We will allow you to store additional, important documents alongside your Will. So if you have your Property Deeds, Lasting Powers of Attorney or Life Insurance documents at home, we will allow you to store these at no additional cost.

Frequently Asked Questions

By having a Property Protection Trust (PPT) you are ensuring that your home, which is your most valuable asset, passes to your chosen beneficiaries regardless of what the future holds. If this is your goal, a PPT could help.

By making a Will, you are ensuring that your family will be taken care of and making the administration process much simpler.

Some people consider giving their property to someone else, such as a child, so that the asset won’t be counted for a care fees assessment. However, this may be viewed as a deliberate deprivation of assets, and you would then have to pay the same level of care fees as if you still owned the property.

Also, if your child’s circumstances were to change during their lifetime, you run the risk of losing the property and becoming homeless. For example, if your child went through bankruptcy, a divorce or they passed away, you may no longer be able to live in the property as the asset would be in their name and could be taken.

As a result, we would never recommend transferring a property into the names of children, or a third party without meticulous planning and advice.

Things are also more time-consuming and complex when a Will is not in place. This can cause additional stress for your family, at what is already a very difficult time.

Under the Wills Act 1837, in order for a Will to be legally binding it must be:

– made by a person who is 18 years of age or older, and who has their mental capacity;
– in writing; signed by the person making the Will and witnessed by two independent people;
– made of the person’s own volition, without pressure or coercion.

A witness cannot be a beneficiary of the Will, nor married to someone who will benefit. We normally advise that clients use close friends or neighbours as witnesses.

The witnesses are there to confirm that the Will was signed by the testator (the person making the Will), and that they knew what they were doing i.e. they were not under any undue influence or pressure to do so.

“Mirrored” Wills are commonly made by unmarried or married couples. Each person has their own document, but the wishes contained within them will be pretty much identical. For example, a “mirrored” Will may say that a couple want to leave everything to each other first, but then when both of them have passed away, the estate should pass to their children.

This is a term used to describe what assets of yours are left after any gifts, debts, tax funeral costs and other testamentary expenses have been paid.

The remainder of your assets are then distributed to your beneficiaries. This could include: your bank accounts, property and personal possessions.

Your residuary estate does not include things such as jointly owned property or bank accounts. It would also not include pensions or life insurance policies that have been written into trust – you would normally have nominated someone to receive these when you set them up.

You have to be at least 18 years of age to receive any inheritance that you may have been left. Sometimes clients feel that 18 years of age is still too young, and will instead opt for 21 or 25. Where a person is under the age of 18 (or whatever age you have specified), their inheritance would be looked after for them by trustees. The trustees would have the discretion to distribute money to them as and when they see fit. Once the child has attained the age of 18 or older, they will then become responsible for their inheritance and make all the decisions for themselves.

An Executor is someone who deals with the administration of your estate. You will appoint these people in your Will, and they are most likely to be close relatives or friends. For more complicated estates, it is not uncommon for someone to appoint a professional to act as their Executor.

An Executor is responsible for the following:
– Finding your Will;
Locating and valuing your assets;
Paying off any debts that there may be at that time;
Distributing the remainder of your assets (your residuary estate) to your beneficiaries.

A trustee is someone who looks after your property until a given time in the future. For example, where money has been left to a child, and they are unable to inherit until they attain a certain age.

Trustees must act with honesty, and integrity. Their responsibilities include: taking control of trust property, to safeguard such property and to act in the best interests of the beneficiaries.

A guardian is someone that you appoint to look after your child/children if something happens to you whilst they are under the age of 18.

If you pass away leaving young children, and you have not appointed a guardian, it will then become the role of the courts to find someone suitable to care for them. This could mean that someone other than who you would like is appointed to look after them.

No, but it is a good way of letting your executors what kind of funeral you would like. We would recommend that you discuss your preferences with your family too.